Admin Officer: Tender Administration and Vetting

• Package : R 338 106.00 per annum (Plus Benefits).
• Enquiries : Ms. Sikelelwa Mboto Tel: 076 521 4118

Requirements :

• An undergraduate qualification at NQF 6 or 7 as recognised by SAQA in Supply Chain Management/Economics/Accounting/ Logistics. A minimum of 1-2 years’ experience in Supply Chain Management environment. A valid driver’s license. Knowledge of the Public Service Regulatory Framework, knowledge of the department Strategy, knowledge of the SCM policy and procedures, in depth knowledge of the Public Finance Management Act, Treasury Regulations’ Financial Delegations and Risk Management. Knowledge of Accounting Standards.
• SKILLS: Communication, computer literacy, analytical and report writing
• ATTRIBUTES: Team player, able to work independently, professional, confidential. ability to work under pressure and Quality-driven.

Duties :

• Prepare advertisement of invitation to tender on the CIDB iTender/Register of Projects and/or on the Government Tender Bulletin and/or in suitable media. Make tender documentations available. Supply tender documents, collect deposits and issue receipts. Compile register of documents issued. Provide for a dedicated, clearly marked tender box. Record all tenders that were received late.
• Open each tender in line with procurement specification document. Mark is relevant documentation in line with the Departmental Construction Procurement Procedures. Publish the names of all tenderers that submitted on time on the Departmental website. Verify that all documents are included in the tender proposal and that documents are completed accurately and signed off by the tenderer.
• Verify the tax compliance status, BBBEE status, declaration of interest and that bidder is not listed in the database of restricted suppliers or the register for tender defaulters. Confirm that joint venture contracts are included and signed [where applicable] and the registration of sub-contractors.
• Confirm that the required documentation in terms of professional registration has been provided. Prepare schedule indicating which tenders are not responsive and the reasons for a tender to be non-responsive. Collect all relevant vetting forms. Validate correctness of data on vetting forms. Undertake physical vetting processes, Extract a list of all suppliers that provide professional consulting services and contractor services on a recurring basis.
• Validate the correctness of their information on the Supplier Data Base in terms of addresses, bank details, tax clearance certificates, Broad Based Black Economic Empowerment Verification Certificates, etc.
• Communicate with all Service Providers on the database to update their information where required. Administer updating of correct information for Contractors and Professional Service Providers on the Supplier Data Base Develop and maintain filling systems in the unit. Record, organise, store, capture and retrieve correspondences and data. Draft submissions, memos and letters.