Admin Assistant - Fleet Management, Head Office Reitz

VKB

Free State

Full-time

Posted 2 hours ago

Full-time Driving & Transport

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Job Description

Introduction to the VKB Group

The VKB Group is an agricultural company providing support to farmers and producing straight-from-the-farm foods for consumers. Apart from its various consumer brands, the VKB Group is also represented by its regional brands: VKB, GWK and NTK.

Our roots are firmly planted in agriculture, with farming at our core, continuously growing and evolving throughout the years. Starting with providing everything needed on the farm to produce food, we now operate across the entire food supply chain, including processing, logistics, storage, handling and national and international market channels.

This "house of brands", established with the support of our farmer shareholders, forms the foundation for building the agribusiness of the future.

More About VKB Group Services

VKB Group Services provides specialist support functions across the VKB Group, enabling operations to run efficiently and effectively. Through dedicated administrative, operational, and technical support services, the division contributes to maintaining high standards of service delivery, operational excellence, and sustainable business growth across the Group.

About the Opportunity

We are seeking a dedicated Admin Assistant: Fleet Control to join our team. This role is ideal for an organised and detail-oriented individual who is passionate about administration, service delivery, and supporting fleet operations. The successful candidate will play an important role in ensuring fleet-related administration is accurately managed, enabling the smooth and efficient operation of company vehicles and supporting operational sites across the business.

Why This Role Matters

The fleet function is essential to keeping the business moving. By ensuring vehicle licensing, cost allocations, servicing schedules, and fleet administration are managed effectively, this role helps minimise operational disruptions, maintain compliance, and support the safe and efficient movement of people and resources throughout the organisation.

Why Join VKB?

At VKB Group, you will become part of a business deeply rooted in agriculture and committed to continuous growth and innovation. This role offers the opportunity to develop valuable administrative and operational experience, collaborate with a diverse team, contribute to meaningful business outcomes, and grow within a culture built on being Humble, Hungry, Smart, Bold, and Playing as One Team.

What Success Looks Like

Success in this role will be demonstrated through:

Accurate and timely administration of fleet vehicle licences.
Effective allocation and monitoring of fleet-related costs.
Well-coordinated vehicle servicing schedules with minimal disruptions.
Reliable support provided to operational sites on fleet-related matters.
Proactive identification and resolution of fleet administration issues.
Strong collaboration with the Fleet Controller and other stakeholders.
Consistent attention to detail and maintenance of accurate records.

Who Are We Looking For?

We are looking for an individual who embraces teamwork and takes pride in delivering quality work. The ideal candidate is:

Humble and approachable, while remaining confident in their responsibilities.
Hungry to learn, improve processes, and take initiative.
Smart in their approach to problem-solving, organisation, and administration.
Bold enough to take ownership and contribute ideas for improvement.
A true team player who values collaboration and supports colleagues to achieve shared goals.
Detail-oriented, dependable, and committed to delivering excellent service.

Requirements

Qualifications

Grade 12 / NQF Level 4 qualification.
Valid Code 8 driver's licence.

Essential Experience

Administrative experience relevant to fleet, transport, logistics, or operational support functions will be advantageous.
Experience working with records, scheduling, cost administration, and stakeholder support will be beneficial.

Competencies

Planning and organising
Attention to detail
Administrative accuracy
Accountability and ownership
Problem-solving ability
Customer and service orientation
Time management
Teamwork and collaboration
Adaptability and flexibility

Skills Required

Administrative and record-keeping skills
Computer literacy and data-capturing proficiency
Effective verbal and written communication
Coordination and scheduling abilities
Cost allocation and information management
Ability to prioritise multiple tasks
Analytical thinking
Interpersonal and relationship-building skills
Ability to work independently and within a team environment

Key Responsibilities

Administer and maintain fleet vehicle licence records and renewals.
Manage and allocate fleet vehicle costs accurately and timeously.
Assist with scheduling, coordinating, and tracking vehicle servicing activities.
Monitor fleet vehicles and support efficient fleet utilisation.
Respond to fleet-related queries and provide support to operational sites.
Maintain accurate fleet administration records and documentation.
Liaise with relevant stakeholders to ensure fleet-related requirements are met.
Support compliance and operational requirements within the fleet function.
Perform ad hoc fleet-related duties as requested by the Fleet Controller.

Important Information for Applicants

VKB Group reserves the right to close or withdraw any vacancy at its discretion. All personal information submitted through the Career Portal will be used solely for recruitment purposes and, where applicable, for matters related to employment.

As an equal opportunity employer, VKB Group is committed to Employment Equity, transformation, and the inclusion of People with Disabilities. Our recruitment decisions are aligned with the VKB Group Employment Equity Plan and Transformation Strategy.

When applying, please ensure that:

You use Google Chrome to access the Career Portal.
You upload a clear and professional CV in PDF or Word format only.
Your CV does not contain handwritten notes or markings.
Supporting documents such as your ID, driver's licence, certificates, or other documentation are uploaded in the designated sections and not combined with your CV.
Your profile photo meets the minimum size requirement of 300 x 300 pixels.

A Note on Honesty and Integrity

As part of the application process, you will be required to complete a screening questionnaire. We strongly encourage all candidates to answer every question honestly and accurately.

At VKB Group, our culture is rooted in the values of being Humble, Hungry, Smart, Bold, and Playing as One Team. We believe in building authentic relationships and making sound decisions based on trust and integrity. Misrepresenting qualifications, experience, competencies, criminal history, or any other information may result in your application being withdrawn or your employment being terminated should discrepancies be identified during verification processes.

We respect your time and ask that you respect ours by providing truthful information throughout the recruitment process. This helps ensure that we focus on candidates who are genuinely aligned with the requirements of the role and the values of our organisation.