Customers:
- Review orders received and process customer invoices.
- Reconcile customer accounts where required.
- Review credit applications and submit them to the Accountant for further processing.
Suppliers:
- Review supplier invoices to ensure information is complete and accurate.
- Submit invoices to the relevant Heads of Department (HODs) for approval.
- Process approved supplier invoices accurately and timeously.
- Ensure all invoices have the required authorisation before processing.
- Reconcile supplier accounts.
- Conduct bi-weekly reviews of supplier ageing.
Budgets:
- Track departmental expenses and ensure invoices are accurately recorded on the relevant budget trackers.
Banking & Cash-Ups:
- Prepare weekly payment files.
- Send proof of payments to relevant HODs.
- Prepare monthly payment files for review by the Accountant.
- Reconcile weekly cash-ups and investigate and follow up on any variances.
Financial Reporting & Controls:
- Assist in ensuring that financial controls and procedures are followed.
- Ensure all financial capturing is accurate and free from error.
- Monitor relevant inventory input costs.
- Update costing sheets as invoices and supporting information are received.
- Ensure assets are correctly allocated and asset information is kept up to date.
Audit & Stock Control:
- Assist with financial year-end audit preparation and supporting documentation.
- Assist with monthly stock verification as allocated. General Administration
- Maintain accurate and organised financial filing.
- Provide assistance to junior staff members where required.
- Assist with ad-hoc finance and administrative requests.