(1899) Executive Personal Assistant - ExMan

The successful candidate will be responsible for the following key performance areas:

• Manage and maintain the managers’ diaries, including arranging appointments and travel in liaison with the relevant personnel.
• Ensure that all submissions are made to the correct committees by the relevant deadlines (e.g. submissions to the Governors’ Executive Committee).
• Receive, screen and respond to incoming telephone calls, using own initiative to address queries or route calls to the appropriate people.
• Prepare and edit correspondence, communications, presentations and other documents, and conduct basic research and analysis where necessary.
• Ensure that all incoming and outgoing correspondence, whether electronic or otherwise, is registered and filed in accordance with the SARB File Plan.
• Create and maintain a contact database for the managers’ offices and a filing system in accordance with the SARB File Plan.
• Collate and coordinate project-related and other information.
• Review operating practices in the area of responsibility and implement improvements where necessary.
• Perform day-to-day duties ethically and maintain absolute confidentiality in all matters relating to the managers’ offices.
• Serve on relevant divisional, departmental or SARB project teams, based on experience, skills and ability.
• Perform any other tasks as instructed by the managers, as required.

Qualifications

• a National Senior Certificate (Grade 12) and a secretarial diploma, or a relevant post-matric qualification; 
• at least six to eight years’ experience in a corporate personal assistant or equivalent environment, including experience in supporting executives; and
• a bachelor’s degree would be an advantage

Additional requirements include:

• proficiency in the Microsoft Office suite (Word, PowerPoint, Excel and Outlook);
• knowledge of administrative and clerical procedures;
• proficiency in spoken and written English;
• secretarial expertise; 
• excellent typing skills;
• the ability to work independently and outside normal working hours when required;
• time-management and quality-assurance skills;
• analytical and problem-solving skills;
• planning and organising skills;
• the ability to work under pressure;
• organisational awareness;
• interpersonal skills;
• adaptability; and
• attention to detail.